Onsite
Role Description
The Accounts Payable Associate is responsible for the accurate and timely processing of invoices, expenses, and capital inventory. The ideal candidate thrives in a fast-paced environment, maintains strong attention to detail, and ensures compliance with company policies and procedures.
This position plays a key role in supporting financial operations through invoice processing, vendor management, and payment execution, while partnering cross-functionally to maintain efficiency and accuracy.
RESPONSIBILITIES
- Process a high volume of invoices (approximately 300–400 per week), including expenses and capital inventory, with accuracy and timeliness
- Perform three-way matching for inventory purchases and review/vouch expense-related invoices
- Ensure all purchases are properly authorized via purchase orders or approved signatures
- Prepare and present weekly payment runs, including supporting documentation for management review
- Execute payment processes, including check runs, ACH and wire transfers
- Maintain accurate accounts payable records, including invoice verification, coding, and discount calculations
- Manage vendor files and assist with year-end 1099 preparation
- Research and resolve invoice discrepancies; document and track issues to support process improvements
- Collaborate with internal departments and external vendors to address inquiries and resolve issues
- Track and report on Travel & Entertainment expenses
- Generate reports for management, including Accounts Payable registers and vendor spend analysis
- Support monthly reporting and comparative analytics as needed
- Continuously improving AP processes, tools, and workflows for greater efficiency
- Crosstrain with Accounts Receivable to support team flexibility
- Assist with special projects and other duties as assigned
JOB REQUIREMENTS
- 1+ years of Accounts Payable experience, preferably within a manufacturing, retail, or distribution environment
- Proven ability to manage high-volume invoice processing in a fast-paced setting
- Strong understanding of accounts payable processes and workflows
- Highly organized with strong attention to detail and accuracy
- Self-starter with the ability to work independently and prioritize effectively
- Intermediate proficiency in Microsoft Excel, Word, and Outlook (VLOOKUP)
- Strong written and verbal communication skills
Thank you!
Matthew McMullen
Talent Executive- Accounting and Finance
Complete Staffing Solutions
Greater Boston Area
508-630-8202
mmcmullen@completestaffingsolutions.com
How to apply.
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